![Reminders](https://pachca.com/help/tasks.webp)

# Reminders

> Tasks and reminders in Pachca: plan your day and stay on top of important work right in your team chat app. Detailed instructions with examples to help your team work better together

Источник: https://pachca.com/en/help-center/features/tasks

## Tasks and reminders in Pachca: plan your day and stay on top of important work right in your team chat app

Reminders in Pachca help you stay on top of all kinds of work: a call with a client, an email you need to answer, a looming deadline, an upcoming meeting and more. Here's how reminders work in Pachca and how to get the most out of them.

### How the Reminders section works

Reminders are shown as a list in this order:

- overdue reminders
- reminders for the next 7 days
- other reminders, due in more than a week or with no due date

To narrow down the list, use the filters and search bar at the top of the page. Filters let you see reminders set for you or by you, personal reminders or ones linked to chats, all reminders or only completed ones.

![__wf_reserved_inherit](https://pachca.com/help/tasks-1762628591489-d91jmp.webp)

### **How to create reminders**

There are three ways to create a reminder:

1.  In the **Reminders** section, click **New reminder** in the top-right corner (the **+** icon on mobile).

2.  You can create reminders from chats and direct messages, but not from channels. Open the chat, then:

    - On desktop, click the purple checkbox icon in the top-right corner, then **New reminder**. This section also shows all reminders linked to the chat.
    - On mobile, tap the checkbox icon in the bottom-right corner, then tap **+**.
3.  You can create reminders from chat messages. This is really handy when a reminder comes up in the middle of a conversation, or when it applies to everyone in the chat: members can see its status and notification time, and anyone can complete it.

To create a reminder from a message, hover over it, click the three-dot icon in the top-right corner → **Create reminder**. The message text is copied into the reminder description, and the reminder is linked to the chat you created it from.

### Reminder card

By default, a reminder card has these fields: type, description, linked chat, priority, due date and assignees.

**Type**

A reminder can be a call, meeting, simple reminder, event or email. The type doesn't change how the reminder works, so pick whichever you like.

**Priority**

Set a reminder's priority to **Important** or **Very important** to highlight it in orange or red in the list.

**Due date**

This is the most important setting for reminders. Set a due date to get notified about the reminder at the right time.

To reschedule a reminder, just drag it to the day you need. The time stays the same, but if no time was set, it's set to 00:00.

Reminder times follow the time zone in your profile. So if a reminder has several assignees in different time zones, each of them gets notified according to the time zone in their own profile.

**Assignees**

Click the **Assignees** field to assign employees or a tag from the list. Everyone you choose can see the reminder and gets notified about it when it's due.

You can also **link a reminder to a chat** so it shows up in the chat's reminder list.

![__wf_reserved_inherit](https://pachca.com/help/tasks-1762628591943-m8fi2.webp)

### **Customize card fields**

Members with the **Administrator** role can change the reminder card template. To do this, click **Settings** at the top of **Reminders**. Here you can manage the fields shown on every reminder card.

- Click **Add field** → choose a field type from the dropdown and enter a name → **Save**

You can rename, hide or delete any field. Just click the field in the list, choose an action and click **Save**.

To reorder fields, hover over the two lines next to any field and drag it, then click **Save**.

### **Who can see which reminders**

All chat members can see and edit reminders created from that chat.

Reminders that aren't linked to shared chats, as well as reminders created from a direct message with another employee or from a private chat, are visible only to their creators and assignees. Workspace administrators can't see them.

### **Reminder notifications**

Make sure to set a due date and time, or you won't get a notification about the reminder. It will just be marked as overdue in your reminder list.

- If you set an exact date and time, you'll get notified at that time
- If you set only a date, you'll get notified at 10 a.m. on that day
- All assignees get notified
- If you created a reminder from a chat but didn't add chat members as assignees, they'll see the reminder but won't get notified about it
- Reminder notifications show up under the bell icon next to your profile on the web and arrive as push notifications from the Pachca app on your phone
- You can also set up extra email notifications. In your profile, choose one or both reminder email options. Emails are sent based on the reminder's due date

Updated: July 19, 2024